Add server folders
Microsoft has made your setup tasks as simple to perform as possible. Adding server folders is also easy to perform, but this is one area where you really need to sit down and determine the folder structure your company required so you can make it as simple as possible for your employees to find the files they need.
During the initial server installation, Essentials creates the following basic folder structure for you: \\[servername]\Shared Folders
By default, a shared Company folder is created alongside a Users folder for your users’ private folders. That’s all you get at the outset, but these folders will be joined by others once you configure client computer backups and any redirected folders.
The Company folder is used to store and access general documents needed by the users of your organization. Users should be given various levels of access to these folders based upon how you set up your specific company folder structure.
The Users folder is used to store and access files by network users. A user specific folder is automatically generated in this Users server folder for every network user account that you create.
Your Folder Structure
As indicated above, the “Company” folder is basically a general purpose folder that can be used by any user to store and access documents needed across your organization. If you so desire, you could create sub-folders to categorize your files. A couple of examples might be:
- company holiday schedules
- work schedules
- human resources documents
This folder should be a living documents folder that changes as needed. Most users should be given read access to this folder, and some users should be given read/write rights. In addition, you can configure access privileges for your sub-folders, restricting access to sensitive data as required.
There are some company folders that you might want to add as separately managed folders. Examples of these folders might be:
- Human Resources
You could add these folders under the main “Company” folder. However, access rights are easy to administer using the Dashboard even if you place the folders elsewhere.
As part of your server setup, you are given the ability to create new server folders based upon the specific needs of your organization. To add a new server folder, select the Add server folders option in the Dashboard and then click on the appropriate action in the lower right section.
If you have determined that you do not need to change the server folder structure at this time, you can click the Skip this task option. If needed, you can always add more folders later via the Storage tab.
Assuming that you are adding a server folder, the wizard opens a window into which you add a Name, Location, and Description.
We are adding an Accounting folder, so will name it as such. The server automatically creates the location, which you can change if so desired via the Browse button. Finally, you can optionally add a description. While the purpose for some folders may be self-explanatory, others may not be.
Click Next and you can easily change the folder’s access rights, from the default Read Only setting to No access or Read/Write. This panel has been improved in the new release of Windows Server Essentials with a search bar – very handy if you have many user accounts on the server.
For security purposes, you can choose to hide server folders from Remote Web Access sessions and Web Service applications. Just check the relevant box before clicking Add folder.
The folder is created and you’re given the opportunity to perform additional tasks such as to open the folder in File Explorer and/or set backup requirements for this folder. As we are in the process of creating various folders at this time, you can perform this task a little later.
To finish up, click the Close button.
The result in File Explorer:
Create any additional folders as needed. Once completed, we can move on to the next setup task.